SWIFT COUNTY BOARD MINUTES November 5; PART ONE

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SWIFT COUNTY BOARD MINUTES
November 5, 2013
 
Chairman Fox called the meeting to order at 9:00 AM with all members present as well as County Administrator Mike Pogge-Weaver, County Auditor Kim Saterbak, County Attorney Robin Finke, Restorative Justice Coordinator Jacquie Larson, Payroll Officer/General Assistant Amanda Ness, and three guests.
11-05-13-01 Commissioner Hendrickx moved and Commissioner Rudningen seconded to approve the agenda.  Motion carried unanimously.
11-05-13-02 Commissioner Peterson moved and Commissioner Klemm seconded to approve the Consent Agenda which consisted of the Regular Session and Executive Session Board Meeting Minutes of October 15, 2013, acceptance of donations of $5,000 from Burlington Northern–Santa Fe Railroad and $500 from Agralite Round Up Funds for use by Restorative Justice in 2014, approval of appointments to the Swift County Extension Committee, and approval of appointments to the County Technology Committee.  Motion carried unanimously.
The board reviewed the Commissioner and Auditor warrants and Administrator Pogge-Weaver requested to add a $27,000 bill payable to Preferred One for our 2014 health insurance binder to the Commissioner warrants.
11-05-13-03 Commissioner Hendrickx moved and Commissioner Rudningen seconded to approve the Commissioner warrants as follows: Revenue: $75,053.25; Solid Waste: $54,795.78; Road and Bridge: $768,692.06; Revolving Loan Fund: $30,000.00; and Welfare and Human Services: $83.58 which includes the following bills over $2,000: Central Specialties Inc, $258,151.57; Commerford Construction Inc, $5,376.12; Contech Construction Products, $3,726.20; Duininck Inc, $294,937.96; John Deere Financial, $8,007.65; Koehl Excavating, $163,998.65; Lyle Signs Inc, $31,705.75; Lyon County, $3,161.14; Marsden Bldg Maintenance LLC, $4,140.34; Midwest Boiler Repair Inc, $2,500.00; Pflipsen Trucking LLC, $11,671.68; Preferred One Insurance Company, $27,000.00; Riley Brothers Companies, $2,074.13; Swift County Parks and Drainage, $12,118.00; Waste Management of Northern Minnesota, $27,381.99; Wilcox Trust Account, $30,000.00; Yellow Medicine County Jail, $6,220.83; Ziegler Inc, $3,747.80.  Motion carried unanimously.
Board and Committee Reports were given as follows: Chairman Fox reported on the Chippewa River, Pioneerland Library, Drug Task Force, Hospital Finance, and the Hospital board.  Commissioner Klemm reported on Prairie Lakes, DAC, Extension Committee, and the JPA health insurance meeting.  Commissioner Peterson reported on the HRA. Commissioner Rudningen reported on the Extension Committee, the Negotiations Committee, and the flu shot clinic put on by Countryside Public Health.  Commissioner Hendrickx reported on the Negotiations Committee, Planning and Zoning, and the Southern Prairie Executive Committee.
Administrator Pogge-Weaver updated the board on the shared engineer discussions with Yellow Medicine County, briefed the board on the courthouse staff’s tour of the Todd County courthouse, explained the change in the SCBH business associates agreements, and gave an update on the department heads’ roundtable session.
Liz Auch and Shelly Aalfs gave the board an update on Countryside Public Health and a presentation on informatics.
11-05-13-04 Commissioner Hendrickx moved and Commissioner Peterson seconded to approve the Memorandums of Understanding with LELS Local 10 and AFSCME Local 2538 related to adding a third plan to the health insurance the County offers.  Motion carried unanimously.
11-05-13-05 Commissioner Hendrickx moved and Commissioner Rudningen seconded to table the approval of revisions to the county policy related to the health care savings arrangements and health care savings accounts until Administrator Pogge-Weaver can get further information from Marsh and McLennan Companies.  Motion carried unanimously.
11-05-13-06 Commissioner Hendrickx moved and Commissioner Rudningen seconded to approve the health care savings account contributions being made quarterly rather than annually with the stipulation that it may be funded, earlier if a member has a health event, with approval from the Administrator.  Motion carried unanimously.
Administrator Pogge-Weaver discussed with the board the position of Custodian which was offered to Duggan Regan.  The County currently has a contract with Marsden Building Maintenance, LLC that would overlap with the hiring of a custodian but Administrator Pogge-Weaver feels that there is sufficient work for the overlap.  The move from Marsdens to an in-house custodian will be cost neutral to the County.
11-05-13-07 Commissioner Klemm moved and Commissioner Rudningen seconded to approve the appointment of Duggan Regan to the position of Custodian, effective November 18, 2013.  Motion carried unanimously.
11-05-13-08 Commissioner Rudningen moved and Commissioner Peterson seconded to confirm Commissioner Hendrickx as the primary and Commissioner Klemm as the alternative MCIT voting delegate.  Motion carried unanimously.
11-05-13-09 Commissioner Peterson moved and Commissioner Rudningen seconded to confirm the County Commissioners, Environmental Services Director Scott Collins, and Highway Engineer Andy Sander as AMC voting delegates and to add Administrator Pogge-Weaver as the eighth voting delegate for Swift County.  Motion carried.
Administrator Pogge-Weaver updated the board on the new hiring policy.
The board recessed for a five minute break.
 

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