MINUTES OF THE REGULAR SCHOOL BOARD MEETING INDEPENDENT SCHOOL DISTRICT NO. 777, Benson, Minnesota Monday, December 16, 2019 – 5:30 p.m. Benson High School Media Center

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Meeting called to order at 5:30 p.m. by Chair Brian Samuelson.  Members present:  Jim Berens, Mary KW Langan, Eric Peterson, Gary Williams, Bill McGeary, Brian Samuelson.  Members absent:  Paul Carruth.
Added to the Agenda:  Proposed 2020 School Board Meeting Dates.
Agenda approved.
Citizens Comments:  The board took comments and questions from community members.
Consent Agenda approved.
Progress Reports presented by the administrators.
Ryan Brietbach, Construction Manager, provided a construction update including a financial update and stated the project continues to be under budget and on schedule, despite the cold temperatures.
Approved Payable 2020 Levy is $3,927,887.27, a 15.96% increase compared to Payable 2019.
All options were explained regarding a City-School Lease of the Civic Center, Gymnastics Facility Details and Gymnastics Options and discussion took place.
Declined the Civic Center lease with the City of Benson with appreciation to the City for the offer.
Approved up to $1.5 million bond referendum to build an activity/gymnastics facility and if the bond fails, to use a Lease to Purchase Option to build the facility. 
Katie Foley, Director of Finance, explained the need to transfer $450,000 from committed funds to Fund 5, Capital and $550,000 remained in the committed fund.
Approved to transfer $450,000 from committed funds to Fund 5, Capital.
Construction committee will meet more often as some decisions will need a fairly quick turn-around as the project ramps up to address change orders, etc. It would be appropriate for the board to authorize the Construction Committee to make decisions up to a set dollar amount and the committee recommends having authorization to make construction decisions on behalf of the board of up to $25,000.
Approved the Construction Committee authority to make construction related decisions not to exceed $25,000. 
Adopted the annual 2019-2020 World’s Best Workforce Plan. 
First reading on Policies 208, 209, 210, 210.1, 211, 212, 213, 214 based on changes recommended by MSBA to meet law.
Donations Approved:  Open Gym Sponsors:  $100 Tom’s Service, $100 Stony Ridge Foods, Inc., $50 Carter Fennell, $50 John Olson, $50 Chippewa Valley Ethanol Co., $50 Erick & Jill Hedman; Renaissance:  $30 Chamberlain Oil; Midway Movie:  $348 Lisa & Eric Peterson; Discovery Kids:  $250 Agralite Electric.
Future Meetings:
Organizational Meeting - Monday, January 6, 2020, 5:30 p.m., Senior High Media Center
Meeting adjourned at 6:46 p.m.
2018-2019 WBWF Summary Public Meeting:  Meeting opened at 6:47 p.m.
Brad Johnson highlighted three goals that were worked on for the elementary grades and Mike Knutson reported goals and achievements for the high school. No public comments were received.
Public meeting closed at 7:05 p.m.
Business and Report Items:  Document Reference (filed with original minutes)
Copies of documents presented for action and report purposes are located in the district office as prepared for permanent record and posted on the school website at www.benson.k12.mn.us.
Mary KW Langan, Clerk

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