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Monday, October 15, 2018 - 5:30 p.m.
Benson High School Media Center

Vice-Chair Gary Williams called the meeting to order at 5:30 p.m.  Members present:  Paul Carruth, Tammy Gunlogson, Mary Langan, Bill McGeary, Gary Williams.
Members absent:  Chad Payne, Jodi DeJong-Hughes.  Also present:  Dennis Laumeyer, Brad Johnson, Dave Benson, Pam Anderson, Robert Neuman, Chris Bartosiewski, Reed Anfinson.
Additions to the agenda:  Move FY18 Audit to beginning of Old Business.

Approved agenda.
No citizens comments.  
Approved consent agenda items.
Progress reports by administrators.

FY18 Audit:  Auditor Chris Bartosiewski reported a clean audit, explained the findings and reported the general fund balance is down $323,898. Approved FY18 Audit.
Approved Seniority List.
HVAC:  The board talked about HVAC improvements at the last meeting. Northside’s system is in better shape than the high school building so adding HVAC to the new building plans is not as beneficial at Northside as the high school.  There would be a significant savings to tax payers to do the HVAC with the high school building project now rather than adding it later.
Approved to direct the architects to draw the HVAC upgrades into the plans with the building construction in the high school.  
LTFM:  The board previously approved the LTFM (Long Term Facilities Maintenance) 10 year expenditure plan. MDE stated that the 10 year plan needs to have projects broken down in specific codes for the 10 year expenditure plan.
Approved the revised LTFM expenditure plan as presented with specific codes as required.
School Construction:  Discussion to hire a construction manager or general contractor to manage the school construction project. No decision, further discussion will continue.
Approved three year superintendent contract.
Post-Issuance Compliance Policy: The IRS looks for this policy when bonds are issued to be in compliance with all application federal regulations.  Adopted Post-Issuance Debt Compliance Policy.
Future Meetings:
Regular Meeting - November 14, 5:30 p.m., BHS Media Center
Work Session Meeting - December 4, 5:30 p.m., BHS Media Center, 6:00 Truth in Taxation Hearing

$300 for Class of 1963 Scholarship Fund
$100 from Class of 1963 for Scoreboard Fund
507 book covers donated by Montevideo Walmart
$10,500 Activities Account for Scoreboard
$10,000 from Janil Corp for Tennis Court Resurfacing
$5,000 from CVEC for the Scoreboard
$10,000 from SW Initiative for Gymnastics
Used Laptop Computer donated by Chuck Koenigs for a student in need
Donations accepted.

Meeting adjourned 7:50 p.m.
Business and Report Items:  Document Reference (filed with original minutes)
Copies of documents presented for action and report purposes are located in the district office as prepared for permanent record and posted on the school website at www.benson.k12mn.us.

Mary KW Langan, Clerk

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